ABAVault: The ABA Practice Operating System

The platform

Everything in one vault.

The clinical side and the back office in one place: data, notes, scheduling, billing, payroll prep, and compliance. One login, instead of a data app, a notes tool, a billing system, and a few spreadsheets that have never met.

9 data types

Data Collection

Trial-by-trial, frequency, duration, rate, latency, interval, task analysis, percent correct, and ABC, taken on a phone or tablet while the session runs. Each target carries a 30-day sparkline, so you see the trend on the spot instead of waiting for a clipboard to find its way back to the office.

AI draft optional

Session Notes

Notes autosave as the session goes, lock the moment they're signed, and drop straight into billing. Turn on AI Assist with your own key and it drafts from the data you just took, so nobody's reconstructing a session from memory at 9pm.

Day Board + Week View

Smart Scheduling

Drag-and-drop sessions with conflict detection, a real-time Day Board ops view, recurring patterns, multi-therapist sessions, and automatic time-off blocks when leave is approved.

837P + CMS-1500

Revenue Cycle Management

Per-patient claims, 837P EDI export, CMS-1500 generation, underpayment detection, and per-payer billing rules that match what your contracts say.

100+ reports

Visualizer

Interactive ABA analytics with pinnable saved views and one-click PNG export.

Payroll & HR

Pay-rate rules by role, credential, location, or session type. Your 14-tab spreadsheet can finally retire.

Compliance

Credential tracking, due-date alerts, and facility-level compliance logs, so an audit is an email, not a weekend.

EVV compliant

Mobile + GPS

Staff clock in and out from their phones with GPS verification that meets Medicaid EVV requirements. Black mode looks great on iPads.

The caseload

Your whole caseload, at a glance.

Every client on one screen: who runs their care, how much authorization is left, which payer covers them, and who needs attention. The daily questions, answered before anyone opens a chart.

✓

Search that speaks clinic

Find anyone by name, code, or diagnosis, then filter by location, authorization status, or insurance.

✓

Auth burn on every card

Units used against units authorized, with the bar shifting amber and red as it runs down. Renewals stop sneaking up on people.

✓

One click deeper

Open any card for the full chart in tabs: authorizations, insurance, diagnoses, behaviors, sessions, documents. Or hit Viz to jump straight to that client’s charts.

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The Visualizer

The numbers, without the spreadsheets.

100+ interactive ABA reports with saved views you can pin to your dashboard and export as a PNG for meetings or payer reviews.

Sessions by clientAuth utilizationPayer mixClaims aging (AR)Denial rate by payerStaff utilization %Pay estimateNote completion rateClient LTV & churn+ 100 more

35+ Forms, ready on day one

Intake, consent, treatment plans, session notes, and FBAs come pre-built. They assign themselves by client trigger or staff role, and the nagging is automated too.

AI Assist, with the guardrails on

Bring your own AI key. Nothing turns on until a BAA is attested, keys are stored encrypted, and access is limited by role.

0 Records lost to a misclick

Deleted records land in the recycle bin, not the void. The activity log remembers exactly who did it.

The math

The hours you get back.

Every practice is different, so we won't invent a savings percentage. Here's what stops eating your week instead.

Payroll prepone sunday evening, back

✕A spreadsheet with 14 tabs and one formula nobody is allowed to touch.

✓Pay rules are set once. Every pay period calculates itself.

Claims & billingthe portal afternoon, back

✕Retyping every session into a clearinghouse portal, one by one.

✓Completed sessions roll into an 837P file. Export it, upload it, move on.

Authorizationsdenied claims, dodged

✕Finding out an auth expired when the denial letter shows up.

✓Unit balances and burn-rate warnings, weeks before it costs you money.

Payer reportsthe 11pm email, retired

✕Excel charts screenshotted into a Word doc the night before the review.

✓Open the report, export the PNG, attach it. Done.

Paperworkthe reminder emails, gone

✕Week two of “just checking in on that intake form.”

✓Forms assign themselves and do the nagging for you.

Admin hours don't bill; therapy hours do. Every hour the system hands back is either payroll saved or a session delivered.

Fair questions

Things people ask us.

When does it launch?

Soon. Invites go to the waitlist first, in order, so an early spot means an early invite.

What will it cost?

Month-to-month, no contracts. Exact pricing lands at launch, and nobody on the waitlist will be surprised by it.

Can we bring our data over?

Yes. Import tooling is built into the app, and we would rather help you load 75 clients than watch you retype them.

Is it HIPAA-compliant?

Yes. Role-based access, an activity log, encrypted AI keys, breach-checked passwords, and BAAs where they belong. The boring parts, done properly.

Can I talk to a human?

The phone line answers with a very polite recording for now, because we are heads-down building. Email hello@abavault.com and a real person replies.

Do you do demos yet?

This page is the demo for now. Every screenshot on it is the real product in Black mode, not a mockup.

Your entire ABA practice.
One vault.